About OceanMind:

OceanMind is a not for profit organisation with a mission to empower enforcement and compliance to protect the world’s fisheries. Our work helps preserve marine biodiversity, protect livelihoods, and prevent slavery in the seafood industry.  We use satellites and artificial intelligence to identify fishing activities and suspected non-compliance.  Every day, the team are contributing to work that changes people’s lives and helps protect the oceans.

The Role:

To support the Chief Fisheries Analyst in his daily diary management and to assist the fisheries analyst team with project coordination and administration duties  

Main responsibilities:

• Personal assistant to Chief Fisheries Analyst to include
  • Manage diary using considered judgment
  • Regular planning with Chief Fisheries Analyst regarding internal and external prioritisation of tasks
  • Acknowledging internal and external communications
  • Recording outcomes and minutes in project management tools
  • Coordinating travel and processing expenses
  • Assistance with internal communications between Chief Fisheries Analyst,  Fisheries Analyst team, Administration and Development teams
• Project Assistant to fisheries analyst team to help 8+ analysts as required with logistics and general project support.
  • Meeting scheduling and logistics
  • Analyst travel plans
  • Drafting communications and outreach materials
  • Drafting proposals and reports for projects
  • Assist with general administrative duties as required
  • Ensure project management system is kept up to date
  • Ensure other departments are kept up to date on project status

About you:

• Professional, motivated, outgoing individual
• Strong diary management skills
• Detail-oriented nature
• Excellent interpersonal skills
• Must enjoy working within a fast pace environment with competing demands
• Passion for environmental conservation
• Clear, confident verbal and written communication
• Demonstrated ability to effectively prioritise own work as well assist others in prioritisation.
• 3 years plus experience working as Personal Assistant or Executive Assistant,
• Demonstrated skills in project co-ordination 
• Advanced Office 365 user
• Experienced user in Time Management software (such as Scoro or others) would be advantageous.

Please send covering letter and curriculum vitae to the following email address [email protected]